Proposing a show for LUTG may seem like a scary task, but hopefully this guide will help you with the process and make you see it’s not actually as daunting as it might seem.
Where To Begin- 3 Small Steps
To start with, anyone can propose a show. You don’t need to have been on a production team before, however, it is handy to have had experience in the behind the scenes roles. By now you should know the show you want to put on, there are some key things you’ll need to make sure before proposing it:
Make sure that the rights are available.
Make sure you have a production team – Director/Producer/Stage Manger
Make sure have the time to commit to planning, organising and running three rehearsals a week.
Initial Interest Email
The next step is to send an initial interest email to the LUTG exec, this can be sent to firstname.lastname@example.org or to the Facebook page. On this email you need to state which show you would like to put on, who will be on the production team, as well as your initial budget sheet (this will be explained later).
Once you have sent this email, you will be messaged by the exec to arrange a pre-proposal meeting. In this meeting, which is very informal, you will be asked a few questions about the show. Mainly being about suitable, any age restrictions, risky content etc. This meeting is nothing to worry about, nearly every show gets through this stage, it’s really just a formality and to check you’re not planning on spending thousands of pounds on scenery..!
The next step is proposals. This is where you will get together a presentation and deliver it to the membership in a General Meeting. Although this sounds quite scary, it’s a laid back meeting and everyone will be behind you and supportive. For this you will need to create a PowerPoint/Pressie presentation. An example presentation can be found here:
The presentation can be as creative as you like, but it needs to have the budget displayed at the end of the presentation.
Once you have delivered your presentation, you will be asked questions by the membership, these can be anything and vary depending on show. After this questioning, a discussion will take place among the membership about the show and its suitability, for this section you will be asked to leave the room.
After every show has presented, all production teams will be asked to leave the room again, and a vote will take place. Once voted, you will be asked back into the room and the successful shows will be announced.
Advice from members for proposals:
"Be calm and confident and remember that everyone is there to support you. Don’t be afraid to ask the exec any questions that you have. Keep the presentation short and concise"
So far you’ve had an overview of the proposal process, the next few parts will help with certain things like the budget, obtaining rights and claiming money back after the show.